Procedures to set up a Global Workshop

Step 1

Local organizers interested in organizing the WSCO Global workshop need to assign a key contact person who will liaise with the WSCO. This person needs to contact the President-Elect  and the Treasurer  of the WSCO to verify whether there are funds available for a WSCO Global Workshop.

Step 2

Next, local organizers need to recognize the needs and capabilities of local SLTs:

• what workshop topics would be desired / interesting for local SLTs and which trainer/speaker might be recommended;
• what is the potential time frame for the workshop;
• how many SLTs could be potentially interested in participating in such a workshop;
• The proportion of the workshop costs that SLTs will be willing to cover;
• are SLTs willing to participate in a workshop in English or does it have to be translated to the local language (what type of translation is recommended – consecutive or simultaneous).

Step 3

The organizers need to determine the estimated budget of the workshop:

• estimated revenue from participants – based on registration fees and number of participants;
• estimated additional revenues – based on institutional support or grants;
• estimated expenses – detailed by the following categories:
  — venue cost (room rental, AV);
  — workshop refreshments – catering for the workshop participants;
  — printed materials / certificates, etc.;
  — translation – both for handouts and live translation if needed;
  — expenses related to the Speaker (honoraria, travel expenses, housing, meals, and local transportation);
  — other organizer expenses – i.e. advertising, mailing, financial services.

Step 4

The organizers need to send the WSCO a completed planning worksheet for WSCO Global Workshops – submission of a proposal of budget details and a recommendation of workshop speaker.

Step 5

The WSCO will review the workshop’s documentation and contact the speaker in order to determine the speaker’s availability and financial requirements – particularly relating to  the expenses which are to be covered by the WSCO.

Step 6

Definition of specifics (division of costs) – which costs are going to be covered by the local organizers and which will be covered by the WSCO. Also, what are the additional obligations of the local organizers as far as recommending the WSCO – including advertising in the workshop materials and through other multi-media.

Step 7

Once the workshop is completed, the organizers need to prepare a full report for the WSCO – including comments from organizers, feedback from participants, a photo gallery and all other materials related to the workshop.